Reimbursement Policy

Reimbursement is solely for CTA approved business.

Vouchers must be submitted promptly.

Verifying documents (receipts) must accompany vouchers.

If receipts are not submitted, an explanation must be attached for consideration.

Bills paid by credit card must have the credit slip in addition to the invoice.

Allotments:

        Mileage is the current government mileage reimbursement rate. click here to find rate

        Meals:

                                    Major City        Local

            Breakfast            $20.00          $15.00

            Lunch                 $30.00          $25.00

            Dinner                $75.00          $50.00

Hotel room allowance is the single room rate. 

Expenses for parking, transfers, and local taxes are included in reimbursement rates.

Persons traveling long distances are expected to secure the least expensive transportation.

CTA reimbursement allotments will be reduced by any amount that is reimbursed by another organization. (NYSUT, AFT, RCTA, etc...)

Receipts must accompany all vouchers.  Without receipts, no payments will be made.

The CTA can, at its discretion, pre-pay expenses. (Conventions, conferences, etc...)

Unused portions of the allotment must be returned promptly to the CTA.

Changes in this policy can only be done by an action of the Executive Council.

All vouchers must be submitted in a timely manner to the CTA Treasurer.  Final approval is by the president of the CTA.  Appeals made be made in writing to the Secretary of the CTA, who may bring the matter to the Executive Council.

CLICK HERE FOR AN EXCEL COPY OF THE VOUCHER FORM (you can type in your data)

CLICK HERE FOR THE .pdf VERSION THAT CAN BE PRINTED AND HAND WRITTEN